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Dear AHF Employees,

To make exposure reporting easier, effective 04/08/2020 all potential COVID-19 cases (sick employees with symptoms possibly related to COVID-19 including fever, cough, shortness of breath, fatigue, muscle aches, diarrhea, congestion, etc) or exposures (employees interacting with a patient or fellow employee who has/may have COVID-19) must be reported using the FormStack link rather than the exposure email. This will streamline the process and ensure the Incident team collects all needed information. This link should be used for reporting any of the following:

  • An employee who calls out sick (or reports to work) with flu-like symptoms. Flu-like symptoms include fever, new cough and/or shortness of breath. Any employee with one or more of these symptoms should be sent home and the Exposure team alerted. The employee should not be allowed to return to the workplace till cleared by the Covid Exposure team.
  • An employee who has confirmed or presumptive Covid-19. The Exposure team will help you assess whether coworkers should be quarantine and, if so, for how long, as well as when the employee may return to work.
  • An employee with a close contact (e.g. same household) who has confirmed or presumptive Covid-19.
  • Employees who were at an event, a meeting, or on a cruise ship (for example) with one or more confirmed Covid cases.
  • A patient/client with confirmed or presumptive Covid-19 has visited your workplace. It is particularly important to report such exposures if one or more of your employees had an interaction with the patient/client that was more-than-brief and the employee and patient were closer than 6 feet apart (unless they were wearing the appropriate personal protective equipment).
  • An employee returning from an endemic area (e.g., an employee who flew back yesterday from Milan).

These are just some of the possible scenarios so if an employee thinks they had a significant community or occupational exposure, please feel free to ask the Exposure Team. Exposures/ill employees should be submitted using the Formstack link rather than via the exposure email.

The Work From Home Requests are for employees who because of age or chronic medical conditions are at increased risk of serious illness if they developed Covid-19, not someone with a suspected exposure. The Exposure Team provides AHF guidance on which employees can continue to report to their workplace or if they should be quarantined/isolated. The Team cannot give employees personal medical advice and, in cases of suspected exposure, they should consult their own primary care provider.


AHF Employees, 

Community transmission is occurring in certain areas of the US and staff should have a high index of suspicion for Covid if a patient or employee reports/exhibits flu-like symptoms such as fever, cough or shortness of breath.

How worried should I be?

Minimal risk to the general US citizen is present. Community transmission has occurred but only in isolated locations.   US citizens are not advised to take any specific action unless they are in area (i.e. school) with an outbreak. 

What is AHF doing?

Nursing and Medicine leadership are monitoring the CDC guidance and situation updates on a daily basis.

Screening of patients in the Healthcare Centers was implemented several weeks ago and this procedure will be revised as often as needed. As screening forms evolve, updated versions will be delivered via email.  This new screening form should be used immediately.

Screening is focused on identifying persons who are symptomatic AND have an exposure risk from travel or contact with an infected person.

The departments of medicine and nursing have communicated and will continue to communicate with HCC clinical leadership (Medical Directors, Nurse Managers) for implementation of the screening procedures and response to persons at risk.

Interdepartmental discussions are happening and will continue as the situation evolves.

AHF Sunset Checklist

Carl Bean IT Checklist

La Brea Checklist

Gardena Central Fill Checklist

What should I do to help patients?

  • Communicate calmly
  • Provide factual information
  • Follow the Department of Medicine policies and procedures for screening persons in our healthcare centers
  • Advise patients to notify the HCC prior to arrival if they have symptoms of acute respiratory illness. Care can be arranged to minimize exposure to others and patients can be directed to receive care in the most appropriate locations (home, clinic, hospital)
  • Manage patients with respiratory symptoms at home when appropriate
  • Review use of personal protective equipment and be prepared use and to assist patients and others with use
  • Be prepared for revisions in policies and processes and implement changes as soon as possible

What should I do to protect myself?

  1. Get your flu shot.
  2. Wash your hands.
  3. Keep your hands off your face (snacking, smoking, scratching, adjusting with glasses, etc.).
  4. Cover your cough.
  5. Have a fever, cough – stay home.
  6. Keep calm and carry on.

What if I encounter a situation that I am not sure how to handle?

Contact your supervisor and / or HCC clinical leaders.

HCC Leadership should consult with the regional medical directors or the director of infectious diseases, or Chiefs of Medicine and Nursing.  These leaders are available for consultation for triaging patients, managing potential exposures and problem solving.

What if I want more information?

Worker information:   Information about employee’s sick leave rights under the Families First Coronavirus Response Act and employee’s rights to workers’ compensation benefits and presumption of the work-relatedness of COVID-19 pursuant to the Governor’s Executive Order N-62-20.

Stay alert to emails.  Critical emails will be identified as “ADVISORIES” or 'COVID', 'COVID-19' or 'COVID PNP.'  The Medicine and Nursing Leadership will disseminate more information and modifying processes on as need basis. Read and respond to COVID-19 emails from Dept of Medicine, Department of Nursing and  your Department Director.

The CDC website is updated 3 times a week and more frequently if needed.

The general information page:

What if I want to give information to others including patients?

CDC information flyer can be found here:

IDSA infographic can be found here:

Resource Center on Keeping Up With Your HIV Care: What You Need to Know About the New Coronavirus and HIV

HIV/AIDS Resource Center for Latinx People: Lo Que Necesitas Saber Sobre el Nuevo Coronavirus y el VIH

Proper medical mask handling and wearing is important to reducing coronavirus spread. 

To see how to properly put on and remove a medical mask, watch this video.